Whether you’re planning your first 5K or your fortieth, you know it’s a lot of work. But even the most meticulous and thoughtful planner can’t plan for everything. Unfortunately, unpredictable things like extreme weather, accidents, or injuries may arise. And while you may not be able to plan for the unpredictable, you can prepare for them. And there is no better way to prepare for the unforeseen than by making sure you have event insurance.
Why Do You Need Event Insurance And What Does It Cover?
You can prepare for all of the worst-case scenarios you can think of—but accidents and disorder can still happen. Events get rained out, equipment gets ruined, and people get hurt. Here are some common problems races run into where insurance is absolutely necessary:
- The crowds at races can be very dense, and lots of people can cause lots of problems. Low visibility, blocked exits and poor communication can all contribute to an accident.
- The physical activity of running can also be dangerous—broken arms and ankles, dehydration and other health issues arise.
- If you’re race track is on a road where cars normally drive, there is always a risk of motorists driving into the middle of race. This risk is much greater when weather is bad (rain or high winds) which makes it more difficult for drivers to see runners.
And all of these things can end in someone getting hurt and potentially filing a lawsuit against the organizers of the race event.
Many directors believe that their sponsor’s insurance will cover their running event. And while that may be the case, it’s best to do your homework. Make sure to do your research to see if you will need an additional policy for a special event like a 5K running event. An insurance policy especially designed for a running event will cover things such as non-refundable deposits, cancellation fees, and injury or liability from accidents that may occur during your event.
Where to Find 5K Insurance in Philadelphia and Beyond
One of the most popular ways to insure your event is through the USA Track & Field. While you must submit an application for sanction with the USATF, once your event is sanctioned, you are covered by $3,000,000 of general liability insurance. Requirements vary by state so you should visit www.usatf.org for information specific to your event.
The Road Runners Club of American is another resource for 5K event insurance. You must be a RRCA member in order to use their event insurance. They offer a number of insurance options, so their insurance coverage is a major benefit of RRCA membership. Visit www.rrca.org for more details on their memberships and insurance plans.
No insurance will protect you from a lawsuit. But what event insurance will do is minimize your personal responsibility and loss. An event insurance plan will protect you from having to pay out the related legal fees and any resulting settlements.
SpectaSport is Here to Help
No one likes a bragger, but we know our way around a 5K! SpectaSport will not only provide the necessary timing services your event requires; we’ll offer ourselves as a knowledgeable and valuable resource.
In addition to getting event insurance, there are some steps you can take to further protect yourself. Start with thinking in terms of prevention. Identify any situations that may be potentially dangerous and make the necessary adjustments. Be sure to provide on-site medical care and first aid. It’s also a good idea to require all on-site vendors to provide certificates of insurance. And always have your race participants sign a waiver as part of their entry form!